CARES Act

General Information

In response to the COVID-19 crisis, Congress has approved H.R. 748 (The Coronavirus Aid, Relief, and Economic Security (CARES) Act) which allocated $50 million in funds at the national level for State Aging and Disability Resource Centers. The Administration for Community Living is allocating this emergency funding to states based on the number of individuals in the state who are age 60 and older (based on 2018 Census data) and individuals of all ages with disabilities (based on 2017 American Community Survey data). California’s allocated amount is $3,005,454. Local partnerships that have been approved as a Designated ADRC or an Emerging ADRC are eligible to receive funding under this funding opportunity.

The purpose of this funding opportunity is to aid California’s Aging and Disability Resource Connection Program efforts to prevent, prepare for, and respond to, COVID-19 by 1) supporting capacity and resource allocation at the local level to ensure coordination across agencies and programs, and 2) supporting immediate response to urgent needs resulting from the impacts of the COVID-19 pandemic. This ADRC/NWD System funding opportunity shall be primarily used for conducting "rapid assessments" and supporting lasting system changes related to consumer access to existing long-term services and supports (LTSS) options. "Access" is defined as:

  • Connecting individuals to existing LTSS options.
  • Support for navigating the healthcare and long-term care system.
  • Enhancing and/or converting service delivery models (i.e., converting to virtual and/or web-based services) to overcome consumer challenges in obtaining existing LTSS options.
  • Adopting system change initiatives to improve care coordination for consumers and provide streamlined access to existing LTSS options.
  • Improving coordination and integration between healthcare and long-term care service providers.
  • Establishing consumer-friendly entry points, or new interfaces, for people seeking LTSS options at the community level.
General Resources:

Reporting Requirements

Expenditure Reports

  • Who is required: Designated and Emerging ADRCs
  • Frequency: Monthly
  • Due Dates:
    • October 15, 2020 for the expenditure period of April 1, 2020 through September 30, 2020
    • Effective November 30, 2020, ADRCs must begin submitting monthly ADRC CARES Act expenditure reports to CDA, which are due no later than the last business day of each month for the previous month’s expenditures. For example, the October 2020 expenditure report is due to CDA by November 30, 2020 and will capture all expenditures from October 1, 2020 through October 31, 2020.
    • October 31, 2022 for the Final Report of Expenditures (Closeout Report)
  • Templates/Guidance:
    • Refer to "ADRC CARES Act Expenditure Report" form and instructions
    • ADRC CARES Act expenditures must be tracked and reported separately from ADRC Infrastructure Grants Program expenditures.
    • Please email Finance@aging.ca.gov for a copy of the ADRC CARES Act Final Report of Expenditures template.

Performance Data Reports

  • Who is required: Designated and Emerging ADRCs
  • Frequency: Semi-Annually
  • Due Dates:
    • October 15, 2020 for all activities occurred between April 1, 2020 and September 30, 2020
    • April 15, 2021 for all activities occurred between October 1, 2020 and March 31, 2021
    • October 15, 2021 for all activities occurred between April 1, 2021 and September 30, 2021
    • April 15, 2022 for all activities occurred between October 1, 2021 and March 31, 2022
    • November 30, 2022 for all activities occurred between April 1, 2022 and September 30, 2022
  • Templates/Guidance:
    • Refer to the "ADRC CARES Act Data Collection & Reporting Form" and instructions.
    • ADRCs are requested to report all services provided by its core and extended partners, regardless if services are funded with ADRC CARES Act funds or not. With the understanding that Emerging ADRCs may not have yet fully developed ADRC core services/functions (e.g., Options Counseling and Transition Services), Emerging ADRCs may not have any information to report for certain data elements. ADRC partners are encouraged to develop a methodology for completing and submitting accurate data reports to the best of their abilities.

Property Purchases

  • Who is required: Designated and Emerging ADRCs
  • Frequency: Prior to purchase/disposal of any property and after the purchase of property
  • Templates/Guidance:
    • Refer to Program Memo 21-27 for guidelines and requirements.
    • Refer to "ADRC CARES Act Property Purchase Request Form" and instructions.
    • Refer to "ADRC CARES Act Property Acquisition Form" and instructions.

Rapid Assessment

  • Who is required: Designated and Emerging ADRCs
  • Frequency: At least twice during the funding period
  • Due Dates:
    • August 31, 2020 for initial assessment
    • November 30, 2022 for final assessment. Final assessment is submitted online. One survey response should be submitted per ADRC. Link to online survey is here: https://www.surveymonkey.com/r/MGYDMDW
  • Templates/Guidance:
    • Refer to the "Rapid Assessment" questions and instructions, and fill out survey online via link above.

Financial report submissions and questions: Finance@aging.ca.gov.

Data and reporting submissions and questions: ADRC@aging.ca.gov

Reporting Templates and Instructions: