CBAS Updates

Community-Based Adult Services

The California Department of Aging (CDA) administers programs that serve older adults, adults with disabilities, family caregivers, and residents in long-term care facilities throughout the State. These services are provided locally by contracted agencies. This webpage is intended for those who provide, or seek to provide, Community-Based Adult Services (CBAS).

For Providers & Partners - Program Narrative and Fact Sheets

For Consumers - Community-Based Adult Services (CBAS)

Become a New CBAS Provider

ACL Number	Subject	Issue Date
18-01	CBAS Providers – New Medi-Cal Enrollment Requirements, Personal Identifying Information	10/17/2019
17-05	Final Rule Implementing Section 1557 of the Affordable Care Act	10/17/2019
17-04	Use of Secured Perimeter Fences and Egress Control Devices in ADHC / CBAS Centers	3/10/2017
17-03	Use of Soft Restraints in ADHC / CBAS Centers	3/9/2017
17-02	Fingerprint Clearance Background Check Requirements	10/17/2019
17-01	Implementation of ADHC / CBAS Participation Agreement	10/17/2019
16-02	CBAS File Drop Web Portal Training Webinar	6/15/2016
16-01	CBAS File Drop Web Portal	6/1/2016
15-08	Participant Characteristics Report for December 2015	12/23/2015
15-07	Home and Community-Based (HCB) Settings Requirements – New Focus for CBAS Center Monitoring and Surveys	9/24/2015
15-06	Participant Characteristics Report for June 2015	6/12/2015
15-05	Public Comment Period Notice for Draft CBAS HCB Settings Transition Plan	5/14/2015
15-04	International Classification of Diseases 10th Revision (ICD-10) Transition	4/29/2015
15-03	New Federal Home and Community-Based (HCB) Settings Requirements and Stakeholder Process	4/17/2015
15-02	Upcoming CBAS Training Opportunities	3/27/2015
15-01	Discharge and Incident Reporting	2/10/2015
14-09	Centers for Medicare & Medicaid Services (CMS) Grants CBAS Waiver Approval Effective December 1, 2014	12/1/2014
14-08	Centers for Medicare & Medicaid Services (CMS) Grants A Second Temporary Extension of CBAS Waiver Through November 30, 2014	10/30/2014
14-07	Upcoming CBAS Training Opportunities at CAADS Conference	10/7/2014
14-06	Centers for Medicare & Medicaid Services (CMS) Grants Temporary Extension of CBAS Waiver Through October 31, 2014	8/5/2014
14-05	Call for California CBAS Centers to Participate in the National Study of Long-Term Care Providers (NSLTCP)	8/5/2014
14-04	Participant Characteristics Report (PCR) Submission Update	7/21/2014
14-03	Absentee Notification Plan	7/2/2014
14-02	New Policy and Procedure For CBAS Participant Change From Managed Care to Fee-For-Service	3/25/2014
14-01	Revised Participant Characteristics Report Rollout and Training Announcement	2/14/2014
19-01	ADHC/CBAS Center Disaster Plan Requirements and Guidance	10/17/2019
19-02	Implementation of New CBAS Individual Plan of Care (IPC)	10/17/2019
19-03	ALERT – Update on Implementation of the CBAS Individual Plan of Care (IPC) for non-users of IPC software	10/17/2019
19-04	New MSSR Reporting Process	10/17/2019
19-05	UPDATED ALERT – CONTINUED EXTENSION of Implementation Date of the new CBAS Individual Plan of Care (IPC) for non-users of IPC Software	10/17/2019
19-06	New Participant Characteristics Report (PCR) Reporting Process and Updates	10/17/2019
19-07	UPDATED ALERT – New Implementation Date of the New CBAS Individual Plan of Care (IPC) For Non-Users of IPC Software	10/17/2019
19-08	Revised ADHC / CBAS Participation Agreement Instructions (CDA 7000i) (Rev 08/2019)	10/1/2019
19-09	ADHC / CBAS Training Requirements and Resources	10/4/2019

Form Number	Form Name	Issue Date
CDA 7002	Center Assessment Tool - Medication Storage and Administration	2/12/2018
CDA 7003	Center Assessment Tool - Activity Program	2/12/2018
CDA 7005	Center Assessment Tool - Social Services	2/12/2018
CDA 7004	Center Assessment Tool - Multidisciplinary Team and Person-Centered Care Planning Process	2/12/2018
CDA 7006	Personal Identifying Information	4/26/2018
CDA 7006i	Personal Identifying Information Instructions	4/26/2018
CDA 7007	ADHC/CBAS Pre-Screening Training Modules Completion Form	8/27/2018
CDA 7008	Center Assessment Tool - Training Requirements	11/2/2018
CDA 7009	CBAS Center Closure - Records Disposition Plan	12/14/2018

Current
History

Due Date	Program	Action	Resource	Responsibility

Due Date	Program	Action	Resource	Responsibility

Eligibility and Service Authorization

10/03/2018 - Individual Plan of Care (IPC) (DHCS 0020)

Initial Certification

Program Requirements

Medication Administration Training (03/05/18)

Program Updates

10/25/2016 CBAS Updates: HCB Settings and Person-Centered Planning Requirements

HCB Settings Stakeholder Activities

California Department of Public Health
- Licensing and Certification
- All Facility Letters
Department of Health Care Services
Information Security and Privacy
- Health Insurance Portability and Accountability Act (HIPAA)
- California Code of Regulations , Title 22, Medi-Cal and Licensing Regulations Regarding Confidentiality
  
  Medi-Cal regulations, Section 54439
  
  Confidentiality of Data: "(a) Names of persons receiving public social services are confidential as provided in Section 10850, California Welfare and Institutions Code, and are to be protected from unauthorized disclosure. Release of any information pertaining to adult day health care participants shall be made in accordance with the provisions of Section 51009, Title 22 California Administrative Code. (b) All information, records, data and data elements collected and maintained for the operation of an adult day health center and pertaining to participants shall be protected by the adult day health care provider from unauthorized disclosure."
  
  Medi-Cal regulations, Section 54439
  
  Confidentiality of Information: "Participant health records, including all information taken from such records, shall be confidential and protected from unauthorized disclosure. Information shall be released only on the written request of the participant or the participant's authorized representative."

What is a Security Incident?

A security incident is defined as an occurrence involving a CDA authorized user that actually or potentially jeopardizes the confidentiality, integrity, or availability of an information system or the information the system processes, stores, or transmits or that constitutes a violation or imminent threat of violation of security policies, security procedures or acceptable use policies.

Examples of security incidents include, but are not limited to:

Stolen items such as a laptop; thumb drives, backpack containing work-related files
Faxing client’s information to an unintended recipient

View our Information Security Definitions for an explanation of terms used in Information Security.

Reporting a Security Incident

For step-by-step instructions on how to report a security incident, visit our Security Incident Reporting Procedures page. The forms identified in the step-by-step instructions can be found below.

For information on contractors and their subcontractors, view our note regarding CDA Contractors and their Subcontractors.

Information Security Forms

Form Number	Title	Issue Date
CDA 1025a	Security Incident Report Part A	10/17/2019
CDA 1024	Information Integrity and Security Statement	4/3/2018
CDA 9009	Authorization for Use/Disclosure of Health Information	1/1/2019
CDA 1025b	Security Incident Report Part B	2/12/2018

Information Integrity and Security Statement

Information Integrity and Security Statement (CDA 1024)

All CDA authorized users shall sign and return a Information Integrity and Security Statement (CDA 1024) to ensure the authorized user is aware of, and agrees to comply with, its obligations to protect CDA information assets from unauthorized access and disclosure, prior to contract execution.

Privacy & Information Security Awareness Training

Complete the California Department of Aging Privacy and Information Security Awareness Training for Authorized Users module within the following timeframes:

Within 30 days of the start date of the Contract/Agreement
Within 30 days of the start date of any new employee, Subcontractor, or volunteer

Contractors must maintain Certificates of Completion on file and provide them to CDA upon request

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